|Revised||July 8, 2019|
Amount Earned by Staff:
Vacation leave is earned by all full-time staff members who have worked (or are on paid leave) for one-half or more of the regularly scheduled workdays in any month. The rate earned is based on the employee’s length of aggregate State service and the hours scheduled to work each week. Vacation leave for staff shall be computed at the following rates. Benefits eligible Staff members working between 30 and 39 hours per week will receive a pro-rata share computed based on their working hours.
|Table 1 - Leave Credits|
|Years of total state service||Hours granted|
|Less than 5 years||9 hrs. 20 mins.||112||14|
|5 but less than 10 years||11 hrs. 20 mins.||136||17|
|10 but less than 15 years||13 hrs. 20 mins.||160||20|
|15 but less than 20 years||15 hrs. 20 mins.||184||23|
|20 years or more||17 hrs. 20 mins.||208||26|
Revised July 7, 2010; March 21, 2016, March 1, 2017
[This revision shall become effective July 1, 2016 and new accrual rates for those affected employees shall begin at that time].
Full-time staff will be granted one (1) “floating” leave day each academic year if the staff member participates in Saturday graduation. This day will be granted beginning July 1 following spring graduation, and will be applied during the College’s Staff Vacation Days in December of the following academic year. This “floating” day may be taken with the approval of the appropriate Vice President. The day must be taken as a complete day. The day does not accumulate, and it will not be paid out if it is not taken unless the staff member terminates within the applicable fiscal year.
Vacation leave may be advanced by a Vice President in an amount not to exceed what an employee can earn during the remainder of the fiscal year.
For the first six (6) months of service, new employees can only earn vacation leave as stipulated in Section I. Thereafter, an employee may be advanced the amount of leave s/he would earn during the remainder of the fiscal year.
An employee desiring an advancement of vacation leave must submit, a request statement outlining the circumstances which require use of as-yet-unearned leave. Each case will be assessed on its merits and considerations given as to the urgency of the request and the College’s business needs.
Lump sum payment for annual leave is made only at the time of separation from employment. An employee shall be paid in a lump sum for accumulated annual leave not to exceed a maximum of two-hundred forty (240) hours when separated from employment from the College due to resignation, dismissal, reduction-in-force, death or service retirement. Employees retiring on disability retirement may exhaust leave rather than be paid in a lump sum.
If an employee separates from employment and is overdrawn on annual leave, deductions will be made from the final salary check. It will be deducted in full hour units, i.e., a full hour for any part of an hour overdrawn. As consideration for providing annual leave, employees voluntarily agree to such deductions from their final pay check.
Payment for annual leave may be made on the regular payroll or on a supplemental payroll, reflecting the number of days of leave and the amount of payment. Annual leave may be paid through the last full hour of unused leave.
Retirement deductions shall be made from all annual leave payouts.
The last day of work is the date of separation, except when an employee exhausts sick and annual leave before disability retirement.