Your Success Is Our Mission
Serving Henderson and Transylvania Counties in Western North Carolina
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Policy TrackingDate
Approved
RevisedApril 28, 2017
Reviewed

  1. A signature stamp or digitally produced facsimile signature may be used in signing checks only in accordance with the following procedures of the State Board of Community Colleges and the restrictions imposed by G.S. 115D-58.8.
  2. The disbursement of funds shall be made only on checks signed by at least two employees or Board members of the College who have been designated by the Board of Trustees for that purpose. Prior to the use of any device to sign checks, the Board of Trustees shall pass a resolution authorizing the use of such device. The resolution shall designate a particular employee of the college to have custody of this stamp.
  3. The President may execute, or cause to be executed, instruments of payment, official orders, proclamations, resolutions, contracts, and other official documents with a facsimile signature in lieu of a manual signature. When utilized, a facsimile signature has the same legal effect as a manual signature.
  4. The following table represents the documents, which may be executed by facsimile signatures:
DocumentsSignaturesCustodian

Software Licenses
Personnel Contracts
Service Agreements
Instructional Agreements
Cooperative Agency Agreements

President
President
President
President
President

Chief Information Officer
Human Resources Director
Chief Financial Officer
Chief Academic Officer
President’s Executive Secretary and Chief Financial Officer

Depository withdrawalsChief Financial OfficerDirector of Finance 
Financial ReportsPresident, Chairperson of Board of Trustees, and/or Chief Financial OfficerChief Financial Officer 
Board and Presidential CorrespondencePresident and Chairperson of Board of Trustees

President’s Executive Secretary

  1. Original (official) copies of all documents not presented above, shall bear an original, manually subscribed signature of the authorized signatory.